Request a Letter or Proclamation from the Mayor

Overview

Canton residents may request a ceremonial document to commemorate a special event or to honor an individual for a notable achievement. Because all letter/proclamation requests go through an internal review and approval process, we ask that you submit your request no less than three weeks from the date the proclamation is needed. Any request submitted less than three weeks before the date needed is not guaranteed to be completed before your deadline.

Letters of Recommendation

Letters of Recommendation can be requested for any number of causes. Typically, these include: grant applications, school applications, and other similar causes. As with proclamations, we reserve the right to decline any request for Letters of Recommendation for any reason.

Proclamations

Proclamations may be issued for civic celebrations, commemorative days/weeks, non-profit organizations, and significant events with historical and/or unique importance to the citizens of Canton. Individuals who have made a significant contribution to the city may also be presented with proclamations. We reserve the right to decline any proclamation request for any reason.

Congratulatory Certificates are given to athletic associations and organization ceremonies with awardees of more than five individuals.

How to Request a Letter/Proclamation

In order to make sure your letter/proclamation is completed correctly and on time, we ask that you submit the following information:

• The purpose of the letter/proclamation (i.e., school application, Bulldog Day, High School Football Week, etc.)
• The individual, agency, or organization requesting the letter/proclamation (i.e., Joe Smith, Stark Metropolitan Housing Agency, Market North Neighborhood Association, etc.)
• If at an agency or organization, the contact person who is responsible for the request. (Including name, address, daytime phone number and email).
• The date the letter/proclamation is needed. If a proclamation will be presented at a special awards ceremony or other event, we recommend that you set your due date well in advance of the special event to ensure that it is completed on time.

Obtaining Your Completed Letter/Proclamation

Requests that have been submitted three or more weeks from the due date will be ready for pick-up 48 hours prior to the deadline established by the applicant in the proclamation request form. This is to allow for any changes or corrections that may be needed prior to the official deadline.

Letters/proclamations may be picked up in person on the 8th floor of City Hall, which is located at 218 Cleveland Avenue SW in Canton. In special circumstances, the Mayor's Office may mail a proclamation to the requesting individual/organization. If the Mayor will be attending the event at which you are presenting the proclamation, he will bring the proclamation with him and personally present it to the recipient.

Questions

If you have any questions during the request process, please call 330-438-4307 well in advance of the submission deadline. Office staff are available to answer your questions during regular business hours, and can often help you avoid delays in the processing of your request.